How to send Disk space report daily by a Job
Table of Contents
Scenario
Send Disk space report daily by a Job. Here we will use a TSQL script for the activity. The script will create two temporary tables for the activity and use the Database mail to send the report via email.
Steps
1) First Configure Database mail in SQL Server if it is not configured before. You can follow the link for instruction: https://www.ourtechideas.com/blog/configure-database-mail/
2) Create a Job for the activity & schedule as per your requirement
3) Modify the script & use it in the Job
- Must modify in the script
- Email Sender Name
- DB Mail Profile
- Recipients Email
- Copy Recipients Email
TSQL Script
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-- ========================================= -- Enableing xp_cmdshell & atabase Mail XPs -- ========================================= sp_configure 'show advanced options',1 RECONFIGURE go sp_configure 'xp_cmdshell',1 RECONFIGURE GO sp_CONFIGURE 'Database Mail XPs', 1 RECONFIGURE GO -- ========================================= -- Deleting temporary tables -- ========================================= SET NOCOUNT ON IF OBJECT_ID('Tempdb..#Creport') IS NOT NULL DROP TABLE Tempdb..#Creport; IF OBJECT_ID('Tempdb..#output') IS NOT NULL DROP TABLE Tempdb..#output; -- ======================================================================================== -- by default it will take the current server name, we can set the server name as well -- ======================================================================================== DECLARE @sql varchar(4000) DECLARE @LOCAL_NET_ADDRESS varchar(20) DECLARE @svrName varchar(20) set @svrName = CAST (SERVERPROPERTY('ComputerNamePhysicalNetBIOS') as varchar(30)) Set @LOCAL_NET_ADDRESS = Cast (CONNECTIONPROPERTY('LOCAL_NET_ADDRESS') as varchar (255)) set @sql = 'powershell.exe -c "Get-WmiObject -ComputerName ' + QUOTENAME(@svrName,'''') + ' -Class Win32_Volume -Filter ''DriveType = 3'' | select name,capacity,freespace | foreach{$_.name+''|''+$_.capacity/1048576+''%''+$_.freespace/1048576+''*''}"' -- =========================== -- creating a temporary table -- =========================== CREATE TABLE Tempdb..#output (line varchar(255)) CREATE TABLE Tempdb..#Creport ( [SERVER NAME] varchar (100), DRIVENAME varchar (100), CAPACITY_GB INT, FREESPACE_GB INT, USED_SPACE_PERCENTAGE AS (100-(FREESPACE_GB * 100/ CAPACITY_GB)) ) insert #output EXEC xp_cmdshell @sql --script to retrieve the values in MB from PS Script output --script to retrieve the values in GB from PS Script output -- =========================================================================== -- inserting disk name, total space and free space value in to temporary table -- =========================================================================== INSERT INTO Tempdb..#Creport SELECT --CONNECTIONPROPERTY('LOCAL_NET_ADDRESS') AS LOCAL_NET_ADDRESS, @SVRNAME[SERVER NAME], RTRIM(LTRIM(SUBSTRING(LINE,1,CHARINDEX('|',LINE) -1))) AS DRIVENAME ,ROUND(CAST(RTRIM(LTRIM(SUBSTRING(LINE,CHARINDEX('|',LINE)+1,(CHARINDEX('%',LINE) -1)-CHARINDEX('|',LINE)) )) AS FLOAT)/1024,0) AS 'CAPACITY(GB)' ,ROUND(CAST(RTRIM(LTRIM(SUBSTRING(LINE,CHARINDEX('%',LINE)+1,(CHARINDEX('*',LINE) -1)-CHARINDEX('%',LINE)) )) AS FLOAT) /1024 ,0)AS 'FREESPACE(GB)' from Tempdb..#output where line like '[A-Z][:]%' order by drivename -- ================================= -- HTML -- ================================= DECLARE @tableHTML NVARCHAR(MAX) ; declare @servername varchar(max) set @servername=@@SERVERNAME SET @tableHTML = N'<H3> Disk space available on: ' + @svrName + '</H3>'+-- ' | ' + @LOCAL_NET_ADDRESS + N'<table border="1" Cellspacing="0" cellpadding="0" style="font-size:x-small;">' + N'<tr style="background-color:#FFFF00;color:black;font-weight:bold;" align="center">' + N'<td align=center><b>SERVER NAME</b></td> <td align=center><b>DRIVENAME</b></td> <td align=center><b>CAPACITY(GB)</b></td> <td align=center><b>FREESPACE(GB)</b></td> <td align=center><b>USED_SPACE_PERCENTAGE</b></td>'+ CAST ( ( SELECT td= [SERVER NAME],'', td= [DRIVENAME],'', td= [CAPACITY_GB],'', td= [FREESPACE_GB],'', td= [USED_SPACE_PERCENTAGE],'' FROM #Creport FOR XML PATH('tr'), TYPE ) AS NVARCHAR(MAX) )+ N'</center></table>' + N'<BR><BR><BR>Thanks<BR> Sanjay Humania <BR><BR>' ; ; -- Sender's Name if (select count(*) FROM #Creport) > 0 Begin DECLARE @today varchar(20) = convert(varchar, getdate(), 105) DECLARE @subject Nvarchar(max) DECLARE @sqlstr varchar (400) set @sqlstr ='Disk space available on: '+ @svrName --+ ' | ' + @LOCAL_NET_ADDRESS --+' | ' + @today -- ========================================== -- Email server configuration -- ========================================== EXEC msdb.dbo.sp_send_dbmail @profile_name = 'SQL_DB_Email', -- Change Profile Name @recipients = 'sanjay.humania@gmail.com;', -- Change recipients name @copy_recipients = 'sanjayhumania@gmail.com;', -- Change copy recipients name @subject = @sqlstr, @body = @tableHTML, @body_format = 'HTML' ; End -- =================================== -- Deleting temp tables -- =================================== Drop table [#Creport] go sp_configure 'xp_cmdshell',0 go RECONFIGURE -- ======= -- END -- ======= |
Download TSQL: DISK_SPACE_REPORT_VIA_EMAIL
Result
